Welcome, Facilitators: Your Movement Community “Homebase”

Start Here.

Welcome — we’re so glad you’re here. This page is your go-to Homebase as you get ready to lead your Movement Community.

The Digital Facilitator Roadmap (in Mighty Networks) is where all of the in-depth training content and resources live. This page is here to make things easy—so you can quickly find what you need, when you need it. (We recommend bookmarking this page, so you can easily access it!)

Below, you’ll find:

  • Quick Links — including access to the Digital Facilitator Roadmap for deeper exploration and links to the key chapters that Facilitators tell us they use most often.

  • Things To Be Mindful of Right Now — this section will update based on current priorities. Think of this as your checklist!

  • FAQ: We’ve aggregated some questions and responses that we think might be beneficial for the group.

  • Getting Started — essential details to help us support you and set up your Movement Community

You don’t need to move through everything at once. We’ll continue to guide you throughout the process and will let you know when specific resources become most relevant. We’re grateful to be moving alongside you.

Quick Links

We will update this section as we share resources with you.

Sacred Circle + Outreach Training (Feb 18) | Linked here Passcode: 1Av+01$L

Kick-Off Recording | Linked here. Password: mg3?$1FP

Training Decks | Linked here.

Movement Community Locations Page (with all Movement Community event pages) | Linked here.

Link to The Facilitator Roadmap in Mighty Networks | Linked here.

  • Recruitment Section of the Roadmap | linked here.

    • Chapter: Participant Guidelines + Expectations | linked here.

    • Chapter: Recruitment Best-Practices + Marketing Materials | linked here.

    • Chapter: 1:1 Conversations With Interested Participants with Agenda | linked here.

    • Chapter: A handful of email Templates for communicating with Interested and Confirmed Participants | Linked here.

  • The Sacred Circle | Linked here.

    • Chapter: Facilitating the Sacred Circle: Instructional Video, The Flow of the Circle, and Best Practices | Linked Here.

    • Chapter: Sacred Circle: A Facilitator Script | Linked here.

    • Chapter: The Weekly Grief Concept Mini-Scripts | Linked here.

Things To Be Mindful Of Right Now

Between now and our next meeting in March, our focus is on continuing outreach, scheduling calls with interested people, and building your groups. Our goal is for every group to have 5-10 people by our next meeting.

  1. Log in to Mighty Networks + review the Facilitator Roadmap (and content from our call). Questions? Reach out to Pepper!
    → Facilitator Roadmap in Mighty Networks (linked here)

  2. Review your Movement Community Event Page (dates, time, location, movement type, etc.)
    → Pepper will share this link with you. You can also find it on our Locations page (linked here)

  3. Build your outreach list + start reaching out
    → Best practices + outreach templates + marketing flyers (linked here)

  4. Bookmark your participant spreadsheet + monitor it regularly
    → Pepper has shared this link with you (we recommend bookmarking it!). When someone applies to join your group, it will show up here. There won’t be a notification when someone signs up!

  5. Participant 1:1 Calls (Email templates + agenda for call)

    → Please continue to schedule calls with interested participants. We recommend reaching out within four days of them submitting the form to build trust. Please prioritize scheduling calls with participants who have expressed interest in the study (indicated in the interest form), so our team can pass along their contact information to the Research Team.

    → Review all templates (coordinating the 1:1 call, follow-up , confirmation (linked here)
    → Review the agenda + loose script for the 1:1 call (linked here)

  6. Once someone confirms their participation, please update your spreadsheet accordingly and send them the confirmation email (you can find this here and below).

Hi [Name],

I’m so honored you’re joining us for this experience. Here is a short “Welcome” document from E-Motion. It shares more about E-Motion’s mission and what you can expect from the Movement Community experience.

I know we still have some time before our group begins, but please don’t hesitate to reach out if any questions come up in the meantime.

It’s a deep honor to welcome you into this Movement Community. I’m looking forward to getting to know you — and [their person/people’s names] — more this spring.

With love,

Your Name

FAQ

  • How do I access the Facilitator Roadmap?

    • Click the link here! If you are having trouble accessing the Roadmap, reach out to Pepper after this call.

  • How do I know when someone signs up for my group?

    • Pepper has shared a Google spreadsheet with each of you. Every time someone fills out the sign-up form for your group, their information will populate there. You will NOT recieve a notification, so please monitor it regularly.

  • What do I need to know or do about the study?

    • Nothing! The only thing we ask is that you prioritize scheduling calls with these people, so if they join your group, we can pass their contact information along to the Research Team ASAP.

  • What are the best practices for reaching out to interested Participants?

    • We highly recommend reaching out within four days of someone completing the sign-up form. This early connection is about building trust — the sooner you reach out, the more seen and welcomed participants tend to feel. That said, we know life is busy, and it’s completely okay if the intake call itself needs to be scheduled a week or two out. What matters most is making that initial touchpoint promptly.

    • We’ve also heard from Facilitators that a brief, friendly text can sometimes lead to quicker responses than email. If you’re comfortable, you might consider sending the initial outreach via text or including your phone number in your email to make it easier for participants to reply in the way that feels best to them. As always, use the approach that feels most natural and aligned for you.

  • Do people who have participated in a Movement Community before or friends/family of mine still need to fill out the sign-up form?

    • Yes, please! We ask everyone to complete the form — it keeps things simple on our end and ensures all participant information lives in one place.

  • I sent the initial email to an interested participant, but I haven’t heard anything. What should I do?

    • Don’t worry — this happens, and it doesn’t mean they’re not interested. We recommend sending a gentle follow-up about one week after your original message using the templates in MN. If you still don’t hear back, trust your judgment about whether to send one final note or let it be.

    • Email vs. text: If you’re comfortable, we encourage you to offer a text option. Many Facilitators are finding that participants respond more readily to a brief, friendly text. You can either include your phone number in your initial email or choose to send the first outreach via text instead. Use the approach that feels most natural and aligned for you.

Getting Started

Below you’ll find key information and next steps as you begin preparing to lead your Movement Community.

1) Facilitator Kickoff Call

Our cohort kickoff call is on Wednesday, January 22 at 5:00 PM PT / 8:00 PM ET. You should have a calendar invite — if not, please let us know. During this call, you’ll meet your cohort and get oriented to recruitment and next steps.

2) What We Need From You Before Kickoff

Below, you’ll find a table of key details to consider as you shape your Movement Community (type of loss, movement, dates, location). After reviewing this information, please complete the Key Details Form. (The sooner the better!)

3) Why These Details Matter

Having these details outlined in advance helps us:

  • Build your personalized Movement Community event page (see example here)

  • Make sure you’re ready to start recruiting after the kick-off call

If any big questions come up while you’re working through this, please don’t hesitate to reach out — we’re here to support you.

what’s ahead

A Preview Of What We’ll Move Through Together

Below is a quick preview of the journey ahead. Launching a Movement Community takes time and intention, and you won’t be doing it alone. This roadmap offers a high-level look at the stages we’ll move through together — from kickoff and recruitment to training, support, and the start of your group.

We’ll walk through each stage in more detail during our kickoff call, and we’ll be here to support you every step of the way.

Something Else To Keep On Your Radar

This spring, E-Motion has an exciting opportunity to partner with Boston Children’s Hospital on an optional research study connected to a Movement Community for bereaved parents.

As part of this work, we will be recruiting up to 30 bereaved parents who may choose to participate in a research study conducted by Boston Children’s Hospital. Participation is completely optional and will not impact someone’s ability to join or participate in a Movement Community. We’ll share more details and answer questions during our kickoff call.

Eligibility criteria:

  • Participants must be new to E-Motion

  • Participants must have experienced the death of a child age 25 or younger